Purpose:
The purpose of this policy is to provide specifications for coordinating purchases with TBR system institutions and the University of Tennessee system per TBR Policy 04:02:10:00, Section XXVI.
Scope:
In all contracts and other bid processes, language should be included that would allow TBR member institutions and UT institutions to purchase under the terms and conditions of the bid of the individual institution unless to do so would not be potentially helpful to other schools or unless to do so is not in the best interests of the institution.
Policy:
A. In all contracts and other bid processes, language should be included that would allow TBR member institutions and UT institutions to purchase under the terms and conditions of the bid of the individual institution unless to do so would not be potentially helpful to other schools or unless to do so is not in the best interests of the institution.
B. TBR institutions shall also be permitted to purchase under the terms and conditions of a contract or bid of the UT System if the contract or bid authorizes TBR institutions to do so. That is to say that TBR institutions and UT institutions may purchase under the bid of any other institution in either system if language in the bid documents specifies that the other institutions may do so.
C. Sometimes an exception applies, and procurement is made without a bid process; in such situations, TBR and UT institutions may purchase off the contract resulting from the procurement process as long as the contract specifies that they may do so.
Compliance:
All faculty and staff must comply with this policy.
Definitions:
N/A
Revision History:
Policy written January 2006. Policy updated April 2015. Approved by Administrative Council on January 29, 2016.